Reconstruction of civil status act

Reconstruction of a civil status act is a procedure for re-establishing a civil status act if it has been:

  • previously registered, but not preserved due to total or partial loss of civil status registers;
  • registered abroad, but it is not possible to obtain the civil status certificate or extract from it. 

The reconstruction of civil status acts (marriage, adoption, establishing paternity, change of name and/or surname, dissolution of marriage, death) can take place only on the basis of documents confirming the previous existence of the lost document or on the basis of a court judgment.

The reconstruction of civil status acts is carried out on the basis of:

  • the decision of the Territorial Civil Status Service (hereinafter referred to as the CSS), in the case of submission of documents confirming the previous existence of the lost civil status act;
  • the judgment of the court establishing that the civil status act has been registered;
  • the communication to the competent bodies, in the case of the reconstruction of certificates of death in the names of repressed persons whose death occurred in places of repression.

In case of insufficiency of the documents necessary for the reconstitution of the civil status record, the applicant is issued a notice on the impossibility of reconstructing the record in the administrative procedure, the applicant will then apply to the court with a request for a finding of fact that has legal value (finding of the fact of registration of the civil status act).

Categories of applicants:

  • the holder of the civil status act;
  • relatives of the deceased;
  • family members of the deceased;
  • the person authorized by a notarial authenticated power of attorney. 

Pre-scheduling for requesting services in the territorial subdivisions of the PSA is available by accessing the link: https://programare.asp.gov.md/qwebbook/index.jsp?lang=ro

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  • 1
    Step 1. Submitting the application

    The application for the reconstruction of the civil status act is submitted by the applicant to the civil status service in the area of residence, including the multifunctional centre of the Public Services Agency.

  • 2
    Step 2. Paying for the service

    Payment of the tariff for the requested service through the Government Electronic Payment Service MPay (when the civil status document is urgently reconstructed).

    In accordance with the provisions of art. 3 letter b) of the Law on State Tax no. 213/2023, state tax shall be charged when issuing the certificate/extract from the civil status act in connection with the reconstruction of the civil status act.

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  • 3
    Step 3. Processing and Examination

    Receiving the application and materials relevant to the reconstruction of the civil status act.Identifying civil status acts in the civil status registers' archival fonds.

    Making enquiries to institutions to verify the applicant's statements, including abroad. Compiling the file on the reconstitution of civil status act.

    Examining the materials in the file/checking the data in the documents, issuing the decision approving/rejecting the applicant's request for reconstitution of the civil status act.

    Registering the reconstructed act in the information system.

    Issuing the reconstructed act and the corresponding certificate of civil status.

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    Step 4. Release/refusal of release

    Signing the reconstructed act and handing over the corresponding civil status document at the CSS counter, including at the multifunctional centre of the Public Services Agency.

    If the application for the transcription of the civil status act is rejected, the applicant is issued with a notice of the impossibility of reconstructing the civil status act in the administrative procedure.

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